Job Details

Salary : $32,136.00 - $38,376.00 Annually
Location : Kingman, AZ
Job Type: Full Time Regular
Job Number: 05777
Department: Library
Division: Administration-Library District
Opening Date: 01/29/2026
Closing Date: 2/15/2026 5:00 PM Arizona
FLSA: Non-Exempt

Job Summary
About the Position:

The Library is seeking an Office Assistant to provide administrative support in a professional office environment. This position involves limited contact with the public, primarily by telephone, with occasional in-person interaction. Public speaking is not required.

Bookkeeping/Accounting, Accounts payable experience preferred
Proficiency in Microsoft Excel and Office 365
Monday through Friday, 8:00 a.m. to 5:00 p.m. - no holidays or weekends

About the Library:
Mission Statement
The Mohave County Library District provides a network of resources and services offering the people of Mohave County access to global information and personal enrichment.
The Kingman Library has been a part of the Mohave County Library District since 1987. In 2020 the building was remodeled with offices added for administration.
Proud to Offer:

• Paid Time Off (PTO)
  • 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded
  • Regular accrual starts on 7thpay period
• Low-cost, high-value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System
  • Contribution rate of 12.00%
• 11 Paid Holidays
• Perform work with a greater purpose

Essential Job Functions

• Meets and greets the public.
• Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate.
• May talk with individuals to gather preliminary information or verify information for various County programs or activities.
• As requested, review work of other staff for conformance to regulations.
• Understands and interprets procedures and practices related to various departmental and assigned programs.
• Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing and date stamping incoming documents, maintaining waiting lists for services, maintaining program specific databases and spreadsheets.
• Contacts vendors to obtain prices and purchases various supplies and materials.
• Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy.
• Types forms, letters, reports and file cards from draft, or rough copy.
• Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries.
• Prepares standardized reports and statements.
• Processes payments in the database.
• Records attendance and documents notes at required meetings.
• Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation.
• Meets established deadlines and informs concerned parties of deadlines and appointments.
• Maintains and orders materials and supplies.
• Maintains a high level of confidentiality of information.
• Presents and conducts themselves in a professional manner at all times.
• Communicate in a courteous and helpful manner as well as clear and concise manner at all times.
• Resolves complaints within their scope of information and authority, and/or refer to chain-of-command as appropriate.

As assigned Bookkeeping/Accounting functions:

• Posts to and maintains a variety of ledgers.
• Prepares or assists in preparing special and regular reports.
• Receives, records and deposits cash receipts.
• Prepares daily tabulations and reports of cash receipts.
• Distributes receipts to proper funds following established routines.
• Prepares checks for deposit.
• Classifies receipts and disbursements in accordance with established codes, referring questionable allocations to superiors.
• Maintains billing and posting of charges and credits to accounts.
• Prepares summary sheets and trial balances.
• Keeps and controls books for subsidiary and operating funds.

Minimum Qualifications

• High School diploma/ GED (General Education Degree).
• Two (2) years minimum progressive office support and clerical training, cash handling and/or bookkeeping.
• OR an equivalent combination of education, experience, and training which provide the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

Knowledge, Skills & Abilities

• Modern office practices and records management/maintenance procedures.
• English grammar and spelling.
• Basic mathematics required to calculate and perform general accounting procedures.
• Filing and information systems, including Microsoft Excel and Word.
• Mohave County Personnel Policies and Procedures, and Department Regulations.
• Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned.
• Use databases and other forms of electronic data storage.
• Maintain accurate and up-to-date records and documentation.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities.
• Understand brief written or oral directions and grasp ideas quickly in order to carry out instructions and solve problems with initiative and while exercising good judgment.
• Organize workload to ensure determinations are made on a time basis.

Equal Opportunity Employer/Program.
Auxiliary aids and services are available upon request for individuals with disabilities.
Mohave County is an Equal Opportunity Employer.
It is the policy of Mohave County to provide equal opportunity in employment to all job applicants and employees. The County shall not discriminate against any person in recruitment, examination, appointment, training, pay promotion, retention, discipline or any other aspect of personnel administration, term or condition of employment, due to race, color, religion, sex (including pregnancy), national origin, genetic information or disability, age (40 or older).

Applicants must be authorized to work for any employer in the U.S.

We are unable to sponsor or take over sponsorship of an employment Visa.

Mohave County has an extensive benefits package with exceptional health, wellness, and work/life balance offerings, financial & retirement benefits, comprehensive leave program, and more.
Check out ourBenefits Guidefor full details!
01

In two or three brief sentences, please describe any experience working in accounts payable, purchasing, cost projection or related experience.
02

My organization skills are best described as:
03

Do you have any experience compiling statistical or financial reports? If so, what kind or reports?
04

Where would you rate your Excel Skills?

• Basic
• Intermediate
• Advanced

05

Please describe your general office skills.
06

What experience do you have with online searching or online ordering?
07

Do you have experience with filing?

• Yes
• No

Required Question